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PF ECReReturns EPFO

March 23, 2016 at 06 : 15 PM

EPFO has introduced a very simple and online system of declaring monthly PF statement. In a single ECR (Electronic Challan cum Return) file one can declare a new joinee or left employee and generate regular PF statement. Hence, you need not file separate forms for each and every employee. Just one ECR will do all the job. Intelli Payroll Software has ECR functionality. Here, the employer can generate the ECR file. After generating the ECR file from Intelli Payroll, the employer needs to login to his account in EPFO website  and upload the ECR file. A challan will be generated by the website which can be downloaded/ printed. The employer may choose to make the payment through internet banking of SBI or take a print out of the challan and pay at any designated State Bank of India (SBI) branch.

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Manage Allowances with IntellipayrolleReturns Manage Allowances

August 08, 2018 at 03 : 56 AM

What is an Allowance?

An allowance is the financial benefit given to the employee by the employer over and above the regular salary. These benefits are provided to cover expenses which may be incurred to facilitate the discharge of service.

The salary allowances can be bifurcated into three broad categories, taxable, non-taxable and partly taxable allowances.

A.Taxable Allowances

  • Dearness Allowance (DA)
Dearness Allowance (DA) is an allowance paid to employees as a cost of living adjustment allowance paid to the employees to cope with inflation. DA paid to employees is fully taxable with salary. 

  • Entertainment Allowance (EA)
Employees are allowed the lowest of the declared amount one-fifth of basic salary, actual amount received as allowance or Rs. 5,000. This is an allowance provided to employees to reimburse the expenses incurred on the hospitality of customers. However, Government employees can claim exemption in the manner provided in section 16 (ii). All other employees have to pay tax on it.

  • Overtime Allowance
Employers may provide an overtime allowance to employees working over and above the regular work hours. This is called overtime and any allowance received for this is fully taxable.

B.Partly Taxable Allowances

  • House Rent Allowance (HRA)
House rental allowance (HRA) is allowance paid for house rent .
HRA as per actuals received by the employee
  • Rent paid as per actuals less 10% of Basic Salary
  • In Metros i.e Delhi, Mumbai, Chennai or Kolkata, as much as 50% of basic salary or else 40% of it if the accommodation is in a non-metro.any amount of House Rent Allowance received after claiming such deduction is taxable.

  • Conveyance Allowance (CA)
Conveyance allowance, also called Transport Allowance.  That’s paid by the company towards cost of travel from home to work and back and is exempt from Income tax. Allowances are generally offered to employees on top of their basic salary component and may or may not be taxable as per the Income Tax Act.

  • Education Allowance
Employees are given a certain amount to educate their children in India. Any sum spent more than the provided limit of Rs. 100 per month per child for maximum two children, is taxable.

  • Medical Allowance
This is an allowance paid by the employer when the employee or any of his family members fall sick for the cost incurred on their treatment. If any such reimbursement exceeds Rs.15,000 per year; the same is taxable.

C. Non Taxable Allowances

Some of the allowances, usually paid to Government servants, judges and employees are not taxable.These are:
  • Allowances paid to Govt. servants abroad: When servants of Government of India are paid an allowance while serving abroad,such income is fully exempt from taxes.
  • Allowances to Judges of Supreme Court or High Court are not taxable.




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Statutory ComplianceseReturns Statutory Compliances

May 10, 2018 at 05 : 19 AM

Statutory compliance is all about the organizations those must follow the standard Laws. Statutory Compliances such as PF, Factories Act, ESI Act, Minimum Wages Act, Bonus Act, Professional Tax Act, Shop and Establishment Act are required of Indian companies, organization etc.

Intellipayroll is 100% compliant with all government  laws.  Which  includes PF, ESIC, PT, TDS, LWF, Bonus and other modules. So now your HR can devote quality time to their core responsibilities and forget about complicated compliances hassle.


Timely and efficient statutory compliance process means:

• Avoid legal implications & penalties

• Access to regional and local expertise 

• Centralized error free data & documents that is readily available

• Professional support during inspections / audits 

• Assured ethical practices with strict timeline adherence 

• Achieve 100% compliance


1. Provident Fund - PF

PF is calculated on Basic (BA), DA, and arrear on BA and DA. The amount on which PF is calculated is called PF wages. All statutory forms and electronic challans are auto generated every month with the help of Intellipayroll.


2. Employee State Insurance - ESI

Employees' State Insurance (abbreviated as ESI) is a self-financing social security and health insurance scheme for Indian workers. ESI calculation is completely configurable in Intellipayroll.


3. Income Tax and TDS

Intellipayroll calculates TDS automatically. The TDS applicability slab is predefined which can also be changed. Concessions provided by government under various sections are also configured. One can save tax by declaring under these sections.


4. Professional Tax - PT

Professional Tax (PT) is state based tax allowed as a deduction from the gross income before computing the tax. All PT calculations are calculated through Intellipayroll and necessary forms are generated.


5. Labor Welfare Fund - LWF

Labour welfare fund is a statutory contribution managed by individual state authorities. Labour welfare refers to all the facilities provided to labor in order to improve their working conditions.


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IntelliPayroll ESS Portal FeaturesESS Portal Features of ESS

November 27, 2017 at 05 : 53 AM

1. Compatible with popular browsers and mobile devices
Employee can apply for his leave from anywhere and can upload supportive documents.
2. Interactive dashboard
Displays useful information like employee image, his information, list of the documents submitted/not submitted.
3. Payslip, TDS projection
Employee can generate important reports like pay slips, TDS Projection.
4. Password protected salary slips
As we know payslip is a very sensitive part of an employee’s salary and as per any organization’s rule, it needs to be confidential. To protect the confidentiality of the document, the HR can password protect the payslips.
5. Secure and confidential payroll data
Secure and confidential payroll data which ensures that the payroll data of the employees is not exposed.
6. Apply for leave, reimbursement, and investment declaration on the go
Our Employee Self Service (ESS) portal employee can apply for leave and check status of his leave.
Employees can claim various reimbursements including fuel, LTA, medical, phone. Admin can approve/decline these reimbursements.
Employees can submit their investment declaration during the start of the financial year and subsequently, with their proof details.
7. Dedicated support team
You will have a dedicated Prodigy Support Team that's built around you and your needs. It's the Team's responsibility to know and understand the problems faced by you and solve them immediately.
8. List of not submitted documents
Employee can view list of necessary documents which are to be submitted. He can submit those documents on a single click.
9. Loan calculations
Employee can calculate his third party loan premiums to get an idea of his deductions.

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Attendance ManagementAttendance Attendance Management

May 01, 2016 at 10 : 39 PM

In IntelliPayroll, the attendance of employees is managed at ease. An Excel sheet containing sample format of attendance can be exported from the application itself which can be filled by admin or by branch heads and imported.

The leave types that are created by the user will be automatically added in the sample format being exported. The format will have the fields regarding attendance details such as Over time, Week offs and leaves taken. User can define the ratio of emoluments to be given on the attendance and over time. Weekly offs of each employee can be maintained separately. Once the details are added into the Excel file, the user just needs to import the file back into the application and within a fraction of a second, the software intelligently imports data from the Excel sheet and generates error if there are any discrepancies in attendance or leave data.

In online IntelliPayroll, the attendance of employees of various branches can be managed. The branch supervisor can import the attendance for employees of his branch and within no time, the attendance gets imported in the application. This version of web-based IntelliPayroll has all the features that are present in desktop version plus it can be managed from anywhere and at anytime.

In this manner, IntelliPayroll manages the attendance of employees without any hassle.


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Apply Leave OnlineLeave Apply Leave

May 01, 2016 at 10 : 02 PM

In IntelliPayroll, employees can access their Self Service Portal. The employee can login to this ESS portal and apply for leaves. There are many more features that are useful for the employee, out of which, ‘Leave Application’ is most crucial. In this feature, the employee can view his leave balance and apply for a leave. Employee just has to select his desired leave type, then select the leave (whole day or half day), then select from and to date and enter the reason for leave. There is an option through which the leave request mail can be sent to the HR and/ or the line manager. The employee should select the appropriate option and then click on apply leave. The leave request for the employee gets registered. The leave request mail is sent to the HR and the line manager, if selected. When the leave request gets registered, the leave status will be shown as ‘Pending’ to the employee until approved.

Once the leave application for the employee is registered, the HR manager has the right to approve/disapprove the request. When the HR manager approves/disapproves the request, the corresponding leave status will be shown to the employee in his portal.

This way the organization and HR in particular is benefitted from regular requests of leaves from employees. The Employee can apply as per his wishes online and automatically the leave account is maintained in the payroll software which is linked to the attendance module.

No more paper work, just go online with IntelliPayroll !


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